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file-action-prefs [2016/09/08 11:14]
admin
file-action-prefs [2016/10/08 07:00] (current)
admin
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 ====== File Action Preferences ====== ====== File Action Preferences ======
 +
 +([[tools-menu|Menu Bar > Tools]] > Preferences > File Actions)
 +
  
   * [[#​after_loading_a_tasklist|After Loading a Tasklist]]   * [[#​after_loading_a_tasklist|After Loading a Tasklist]]
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 **Notify me of all tasks due (and overdue)**\\ **Notify me of all tasks due (and overdue)**\\
-This will display a formatted list of all tasks and subtasks ​that are due on or before a variety of date options. It's useful for project management to ensure tasks get attention if they are due:+This will display a formatted list of all tasks and sub-tasks ​that are due on or before a variety of date options. It's useful for project management to ensure tasks get attention if they are due:
  
   * On that day   * On that day
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 You have the same options to see due tasks [[#​when_switching_tasklists|when switching tasklists]]. You have the same options to see due tasks [[#​when_switching_tasklists|when switching tasklists]].
  
-**Archive completed tasks**\\This will archive completed tasks to a separate task list based on the settings immediately below. Note: you can also manually archive tasks from menu > Tools.+**Archive completed tasks**\\ 
 +This will archive completed tasks to a separate task list based on the settings immediately below. Note: you can also manually archive tasks from menu > Tools.
  
 **Refresh my active 'Find Tasks' search**\\ **Refresh my active 'Find Tasks' search**\\
 If you keep the Find Tasks dialog open all the time then ToDoList can update the search results whenever you open a new tasklist. If you keep the Find Tasks dialog open all the time then ToDoList can update the search results whenever you open a new tasklist.
  
-**Expand ​All Tasks**\\+**Expand ​all tasks**\\
 This will expand all tasks so that every task is visible. If this option is not checked, a tasklist will open with the expand/​collapse status as when it was last closed. This will expand all tasks so that every task is visible. If this option is not checked, a tasklist will open with the expand/​collapse status as when it was last closed.
  
 +-----
  
 ==== Archiving==== ==== Archiving====
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 **Display a warning if I attempt to add or delete tasks from an archive**\\ **Display a warning if I attempt to add or delete tasks from an archive**\\
 Because the archive represents a record of exactly what tasks were completed you may want to ensure that it is not modified. Unfortunately you can't set the read-only flag, else the archiving won't work either. This option will ensure that any accidental edits produce a warning before the change is made. Because the archive represents a record of exactly what tasks were completed you may want to ensure that it is not modified. Unfortunately you can't set the read-only flag, else the archiving won't work either. This option will ensure that any accidental edits produce a warning before the change is made.
 +
 +See also: [[tools-menu|'​Menu Bar > Tools]] > Archive Deleted/​Selected Tasks'
 +
 +-----
  
 ==== When Switching Tasklists==== ==== When Switching Tasklists====
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 This will notify you of any due and overdue tasks in the tasklist becoming active. The options are exactly the same as seen above, under [[#​after_loading_a_tasklist|After Loading a Tasklist]]. This will notify you of any due and overdue tasks in the tasklist becoming active. The options are exactly the same as seen above, under [[#​after_loading_a_tasklist|After Loading a Tasklist]].
  
 +See also: [[tools-menu|'​Menu Bar > Tools]] > Show Tasks Due', ​
 +
 +-----
  
 ==== Due Task Notifications==== ==== Due Task Notifications====
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 Displays the notification in a browser window as an alternative to a text view. This allows more extensive text formatting options. Displays the notification in a browser window as an alternative to a text view. This allows more extensive text formatting options.
  
-**Show comments a simple text**\\ +  * **Show comments a simple text**\\ Check to avoid styling on the comments which might not translate well in HTML.
- Check to avoid styling on the comments which might not translate well in HTML.+
  
-**Using the following stylesheet**\\ +  * **Using the following stylesheet**\\ By default the HTML is produced by ToDoList'​s internal HTML engine, but you can optionally specify a stylesheet to be used to transform the XML. This is the equivalent of a Transform operation filtered by Due tasks.
-By default the HTML is produced by ToDoList'​s internal HTML engine, but you can optionally specify a stylesheet to be used to transform the XML. This is the equivalent of a Transform operation filtered by Due tasks.+
  
 **Show task titles only**\\ **Show task titles only**\\
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 This allows you to specify a person'​s name so that, for instance, you only get notified about your due and overdue tasks. This allows you to specify a person'​s name so that, for instance, you only get notified about your due and overdue tasks.
  
-===== File Actions (more)===== +-----
  
 ==== Backup==== ==== Backup====
 Backup is a crucial part of any software'​s operation. ToDoList'​s backup occurs whenever a tasklist is saved. More specifically,​ the .tdl file already on disk is copied **before** the recently edited .tdl file is saved. The name of backups takes the following format: Backup is a crucial part of any software'​s operation. ToDoList'​s backup occurs whenever a tasklist is saved. More specifically,​ the .tdl file already on disk is copied **before** the recently edited .tdl file is saved. The name of backups takes the following format:
  
-`<​tasklist name>​.<​versionM_m_b_0>​.<​date_time>​.<​xml or tdl>`+''​<​tasklist name>​.<​version>​.<​date_time>​.<​extension>''​
  
-For example: *Testing.6_9_6_0.2015-08-18_22-35-35.tdl* for version 6.9.6 +eg. ''​Testing.6_9_6_0.2015-08-18_22-35-35.tdl''​
- +
-CSV files with time logs are also saved, for example: *Testing_Log.6_9_6_0.2015-08-18_22-35-35.csv*+
  
 **Keep backup copies of tasklists before saving**\\ **Keep backup copies of tasklists before saving**\\
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 Under the folder control you have options to provide more information about the folder: Under the folder control you have options to provide more information about the folder:
  
-  * Folder is relative to tasklist ​: Helpful for example if you wish backups to always be in a folder under the tasklist folder. So there might be "​workTasks\backups"​ and "​homeTasks\backups",​ and the folder would be "​.\backups"​. +  ​* **Folder is relative to tasklist**\\  
-  * Folder is relative to the application ​: Helpful if you wish a single file for all tasklists updated for the current application. So if the folder is still ".\backups"​ then that might mean "C:\ToDoList6\backups"​ and "​C:​\ToDoList7\backups"​. +  ​* **Folder is relative to the application**\\  
-  * Folder is full path : Whatever is here is the location for all backups for all tasklists.+  ​* **Folder is full path**\\ 
  
 **Keep '​x'​ most recent backups**\\ **Keep '​x'​ most recent backups**\\
-This allows you to control how many backups you want to keep - per tasklist. When this limit is reached ToDoList deletes the oldest backup to make space.+This allows you to control how many backups you want to keep  of each tasklist. When this limit is reached ToDoList deletes the oldest backup to make space.
  
-Note that if there is any time logged to the listName_Log.csv file, that a backup is saved of that file whenever a backup is made of the .tdl file. So there will be one .tdl and one .csv with the same timestamp. These files are also limited to the number of most recent backups specified. If no time has been logged, there is no .csv file for the tasklist, and thus no corresponding backup.+Note: Task time logs are also backed up at the same time.
  
 +-----
  
 ==== Saving==== ==== Saving====
-Tasklists can be saved on a schedule and/or when events occur according the following ​check options:+ 
 +Tasklists can be saved on a schedule and/or when events occur according the following options:
  
 **Auto-save tasklists every '​x'​ minutes**\\ **Auto-save tasklists every '​x'​ minutes**\\
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 **Auto-save tasklists before running external tools**\\ **Auto-save tasklists before running external tools**\\
-A save is performed before a [[user-defined-tools|User-Defined Tool]] is executed, ​just in case it damages ​the live data Does this also occur when moving to other views? +A save is performed before a [[user-defined-tools|User-Defined Tool]] is executed, ​because external tools typically operate on the tasklist file.
  
 **Automatically export after saving**\\ **Automatically export after saving**\\
-While grouped with the tasklist .tdl file saving options, ​this relates ​to saving tasks in an alternative format, independent ​of backups of .tdl data. This is for generating a report ​each time the tasklist ​is saved. When saved to a network this can allow anyone to have live access to project status. When checked the following detailed options are available.+Select ​this option if you want to auto-generate a web page or other type of report ​whenever you save changes to your tasklist.
  
-  * **HTML format**\\ An HTML rendering of the tasklist is saved to the tasklist folder as listName.html. (See 'Export to folder' ​below.) +  * **HTML format**\\ An HTML rendering of the tasklist is saved to the tasklist folder as <​tasklist name>.html. (See **Export to folder** below.) 
-    * **Use the following stylesheet**\\ This allows an XSLT translation to be applied to the data to customize the report format. ​(Reports like this can be exported manually from menu > Tools > Transform Tasklist.) +    * **Use the following stylesheet**\\ This allows an XSLT translation to be applied to the data to customize the report format. 
-  * **Other format**\\ ​A set of pre-defined report ​formats ​is available (details to be added // Work in Progress//) :+ 
 +  * **Other format**\\ ​This lists the same formats ​as the [[export-tasks-dialog|Export Tasks dialog]]
     * Web page (.html)     * Web page (.html)
     * Plain Text (.txt)     * Plain Text (.txt)
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     * My Life Organized (.ml)     * My Life Organized (.ml)
     * Outline (.txt)     * Outline (.txt)
-  ​* **Export filtered tasks only**\\ This checkbox limits the output to the tasks visible with the filter which is active at save time.+ 
 +  ​* **Export filtered tasks only**\\ This checkbox limits the output to the tasks visible with the filter which is active at 'save time'. 
 + 
   * **Export to folder**\\ Rather than sending the report to the same folder as the tasklist, a different folder can be specified here.   * **Export to folder**\\ Rather than sending the report to the same folder as the tasklist, a different folder can be specified here.
 +
 +-----
 +
 +See also: [[preferences-dialog|Preferences Dialog]], [[tools-menu|Tools Menu]], [[ui-toolbar|Application Toolbar]], [[tools-menu|Menu Bar > Tools > Transform Tasklist]], [[transform-tasklist-dialog|Transform Tasklist dialog]]
  
file-action-prefs.1473333259.txt.gz · Last modified: 2016/09/08 11:14 by admin