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Task Attributes

This page describes the various built-in attributes available on a given task and how they can be edited.

Some attributes can only be edited via their associated fields, some attributes can only be edited by clicking directly on the associated column, and some can be both in both ways.

Name Column Description Editing
Allocated By By A single person who assigned the task.
This could be the source of the task, a manager, or an individual responsible party.
Field only.
See also: Droplist.
Allocated To To People assigned to process the task.
This is a multi-check field where the list of available people is specific to the tasklist. Multiple values in the grid are separated by a comma.
Field.
See also: Droplist
Category Cat. One or more groups into which the task fits.
This could be 'Personal' versus 'Work', an evaluation like 'Simple' or 'Complex', a Location or Department, or any other term to allow for filtering and sorting of tasks. Multiple values in the grid are separated by a comma.
Field. See also: Droplist
Colour None The text colour to be used for the task. Field.
See also: Font & Colour Preferences
Comments None Free-form text as
Simple Text, with no formatting, or Rich Text with fonts, colours, styles, text sizing, images, tables, etc.
Field
Completed Date Completed The date on which work on a task was completed.
See also Completed Tasks, Completed Check Box (below)
Field
Completed Time (Follows Date) The associated time a task was complete. Field
Completed Checkbox A task is considered complete when the checkbox with the Completed Date is set in the edit area, or when the Completed Checkbox column in the grid is checked. These checkboxes are linked. Checking this box may affect the status: In Preferences > Tasks > Attribute Calculations is an option for “After completing a task, set its 'Status' to ….” and in the textbox enter a status like “Complete”. See Completed Tasks for more information on this topic.
Cost Cost An integer or decimal value can be entered to represent the monetary cost for a task, where other fields are related to time. No currency types are associated with cost, like euros or dollars. “Local currency” is assumed. Field
Created By By By default your computer login ID is used for this field. You can change this via the Preferences. Read-only
Creation Date Created A time-stamp which is assigned by the software to all new tasks. Read-only
Dependency A task is dependent on another task when it has a Dependency set to another task ID. That is, if task 208 depends on task 54, it has Dependency set to 54, and task 54 must be completed in order for 208 to complete. The Completed Checkbox cannot be set on a task unless its dependency is completed first. In the edit field, manually enter the task ID of another task. Multiple IDs can be separated with a comma to indicated all of the other tasks must be completed before the current task. The “eyeglasses” (look at) icon in the edit field allows the grid selection to jump from a dependent task to its first dependency (no others). In the grid, tasks with a dependency have a small ToDoList icon in the < < column. A task with other tasks dependent on it does not have a link to its dependent tasks. A Dependency can also be set graphically in the Gantt Chart View. Field or Gantt View
Due Date Due Specifies a date by which a task should or must be completed if appropriate. If the Due Date is set and the date has passed then the colour of the task row changes. This date will also be used to show the span of a task in the Calendar and Gantt Views.
See also: Font & Colour Preferences, Attribute Calculation Preferences.
Field
Due Time   Some tasks must be completed by a specific time. If this time is not set, it defaults to the end of the day ie. 11:59PM. Field
External ID Ext.ID An External ID can be set to refer to a bug tracking system, customer ID, customer service ticket, or any other application. This attribute is ideal for use is with User-Defined Tools to open the external app for the currently selected task. Field
File Link Multiple files can be referenced from the local/networked file system. Examples of files might include screenshots image files or documentation files. You can also paste a URL into this field. While an entry is selected and highlighted, if you replace that entry it actually does an add of the new entry. The top file link is pushed down and the new link is pushed onto the top of the stack. Caution: In the Edit Menu under Other Task Attributes, the Set Task File Link option displays the standard open file dialog for you to associate a single file with the selected task. While more than one file link can be associated with a task, this option currently only allows one link to be assigned to that field. Field, Drag-and-Drop or Menu
Flag An additional way to highlight an important task Column
Icon A single icon to help identify a particular task Column
ID ID A unique number which is assigned by the software for identification purposes. IDs are only unique within a specific tasklist. Read-only
Parent ID PID The ID of a task's immediate parent. Read-only
Percent Complete % The amount of the task effort that has been completed so far.
See also: Attribute Calculation Preferences.
Field
Priority A value in the range 0-10 to indicate the relative importance of completing this task ahead of others. Where this is not appropriate the priority can be set to '<None>'.
See also: Priority and Risk
Field
Recently Modified * Indicates whether a given task has been modified within a user-definable time period eg. 5 hours or 2 weeks.
See also: Attribute Calculation Preferences.
Read-only
Recurrence Recurs The default is for every task to only be performed Once. But a single task might be performed more than once. To schedule a tasks to recur (occur again), a complex set of values are used. For example, a task might recur every year on March 3rd, or every other Tuesday, or on the 1st and 15th of every month. This might continue without end or there might only be a limited number of events. For example, a client's maintenance agreement might entitle them to four quarterly checkups for a period of 2 years. When the current task is completed, based on the Recurrence settings the same task might be used for future events, or a new task might be created automatically for each event. See [Recurrence] for more information on this complex concept.
Remaining Time This a read-only (calculated) value expressing how much time there remains to complete the task. See also: Attribute Calculation Preferences (read-only)
Reminder Indcates whether or not there is an active reminder for the task Left-click on the column grid to display the Set Reminder Dialog.
Risk A value in the range 0-10 to indicate the relative 'danger' of undertaking this task. Where this is not appropriate the risk can be set to '<None>'. See also: Priority and Risk
Start Date Start The (future) date you anticipate beginning to work on this task if appropriate. If the Start Date is set and the date has passed then the colour of the task row changes. This date will also be used to show the span of a task in the Calendar and Gantt Views.
See also Font & Colour Preferences, Attribute Calculation Preferences.
Start Time (Follows Date) Some tasks must be started at a specific time. If this time is not set, it defaults to the start of the day ie. 12:00AM.
Status Status Shows the current state of a task. eg. 'Assigned', 'In Progress', 'Need Info', 'Testing', 'Completed'. Via its Droplist or by repeatedly clicking on the column field to cycle through the droplist items.
Tags Tags A Tag is similar to a Category (see above) in that the field helps to organise tasks into groups. Via its Droplist
task-attributes.1475463579.txt.gz · Last modified: 2016/10/03 02:59 by admin