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task-attributes [2016/10/03 02:59]
admin
task-attributes [2017/05/30 05:02] (current)
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 {{images:​screenshots:​task-attributes.png}} {{images:​screenshots:​task-attributes.png}}
  
-Some attributes can only be edited via their associated fields, some attributes can only be edited by clicking directly on the associated column, and some can be both in both ways.+Some attributes can only be edited via their associated fields, some attributes can only be edited by clicking directly on the associated column, some can also be edited/​modified via the [[edit-menu|Edit Menu]], and some can be edited ​in multiple ​ways. Finally, some attributes are read-only.
  
-^ Name               ^ Column ​        ^ Description ​  ​^ ​Editing  ​^      +Note: All editable attributes can be considered entirely optional, meaning that they do not require you to enter any value. 
-| Allocated By       | By             | A single [[attribute-concepts#​person|person]] who assigned the task.\\ This could be the source of the task, a manager, or an individual responsible party. | Field only.\\ See also: [[attribute-concepts#​droplists|Droplist]]. | + 
-| Allocated To       | To             | [[attribute-concepts#​people|People]] assigned to process ​the task.\\ ​This is a multi-check field where the list of available people is specific to the tasklist. ​Multiple values ​in the grid are separated by a comma. | Field.\\ See also: [[attribute-concepts#​droplists|Droplist]] | +^ Name               ^ Column ​        ^ Description ​  ​^ ​Edit       ^      
-| Category ​          | Cat.           | One or more groups into which the task fits.\\ ​This could be '​Personal' ​versus ​'​Work', ​an evaluation like '​Simple' ​or '​Complex', ​a Location or Department, or any other term to allow for filtering and sorting of tasks. Multiple values ​in the grid are separated by a comma. | Field. See also: [[attribute-concepts#​droplists|Droplist]]| +| Allocated By       | By             | A single [[attribute-concepts#​person|person]] who assigned the task.\\ This could be the source of the task, a manager, or an individual responsible party.\\ See also: [[attribute-concepts#​droplists|Droplists]]. | Field 
-| Colour ​            ​| ​None           | The text colour to be used for the task. | Field.\\ See also: [[user-interface-fonts-colours-prefs|Font & Colour Preferences]] | +| Allocated To       | To             ​| ​One or more [[attribute-concepts#​people|People]] assigned to carry out the task.\\ Multiple values are separated by a comma in the grid.\\ See also: [[attribute-concepts#​droplists|Droplists]] | Field 
-| Comments ​          ​None           | Free-form text as \\ [[simple-text-comments|Simple Text]], with no formatting, or [[rich-text-comments|Rich Text]] with fonts, colours, styles, text sizing, images, tables, etc.| Field |+| Category ​          | Cat.           | One or more groups into which the task fits.\\ ​eg. '​Personal'​'​Work',​ '​Simple'​'​Complex', ​etc. Multiple values are separated by a comma in the grid. See also: [[attribute-concepts#​droplists|Droplists]] | Field 
 +| Colour ​            ​| ​(none) ​          | The text colour to be used for the task\\ See also: [[user-interface-fonts-colours-prefs|Font & Colour Preferences.]] | Field 
 +| [[task-comments|Comments]] (none) ​          | Free-form text as [[simple-text-comments|Simple Text]], with no formatting, or [[rich-text-comments|Rich Text]] with fonts, colours, styles, text sizing, images, tables, etc.| Field |
 | Completed Date     | Completed ​     | The date on which work on a task was completed.\\ See also [[completed-tasks|Completed Tasks]], Completed Check Box (below) | Field | | Completed Date     | Completed ​     | The date on which work on a task was completed.\\ See also [[completed-tasks|Completed Tasks]], Completed Check Box (below) | Field |
-| Completed Time     | (Follows ​Date) | The associated time a task was complete. | Field | +| Completed Time     | (follows ​Date) | The associated time that a task was complete. | Field | 
-| Completed Checkbox | {{images:​screenshots:​checkbox.png}} | A task is considered complete when the checkbox with the Completed Date is set in the edit area, or when the Completed Checkbox column in the grid is checked. These checkboxes are linked. Checking this box may affect the status: In Preferences >  Tasks >  Attribute Calculations is an option for "After completing ​a task, set its '​Status'​ to ...." and in the textbox enter a status like "​Complete"​. See [[completed-tasks|Completed Tasks]] ​for more information on this topic. | +| Completed Checkbox | {{images:​screenshots:​checkbox.png}} | Provides ​the simplest way to mark a task as completed. See also: [[completed-tasks|Completed Tasks]], Completed Date (above)| Column-click ​
-| Cost               | Cost           ​| ​An integer or decimal ​value can be entered to represent ​the monetary cost for a task, where other fields are related to time. No currency types are associated with costlike euros or dollars. "Local currency" ​is assumed. | Field | +| Cost               | Cost           ​| ​value representing ​the monetary cost of undertaking ​a task. No explicit ​currency types are associated with this attribute'Local currency' ​is assumed. | Field | 
-| Created By         | By             | By default your computer login ID is used for this field. You can change this via the Preferences. | Read-only |+| Created By         | By             | By default your computer login ID is used for this field. You can change this value in the [[task-defaults-prefs|Preferences]]. | (read-only|
 | Creation Date      | Created ​       | A time-stamp which is assigned by the software to all new tasks. | Read-only | | Creation Date      | Created ​       | A time-stamp which is assigned by the software to all new tasks. | Read-only |
-| Dependency ​        | {{images:​screenshots:​dependency.png}} | A task is dependent on another task when it has a Dependency set to another task ID. That is, if task 208 depends on task 54, it has Dependency set to 54, and task 54 must be completed in order for 208 to complete. The Completed Checkbox cannot be set on a task unless its dependency is completed first. In the edit field, manually enter the task ID of another task. Multiple IDs can be separated with a comma to indicated all of the other tasks must be completed before ​the current ​task. The "​eyeglasses"​ (look at) icon in the edit field allows the grid selection to jump from a dependent task to its first dependency (no others). In the grid, tasks with dependency have a small ToDoList icon in the  < < column. A task with other tasks dependent on it does not have a link to its dependent tasks. A Dependency can also be set graphically in the Gantt Chart View.  | Field or [[gantt-view|Gantt View]] | +| Dependency ​        | {{images:​screenshots:​dependency.png}} | Defines ​the ID of another task which must be completed before ​'​this' ​task can be marked as complete.\\ See also: [[dependencies|Task Dependencies]][[completed-tasks|Setting ​Task as Complete]].  | Field[[gantt-view|Gantt ​Chart View]] | 
-| Due Date           | Due            | Specifies a date by which a task should or must be completed ​if appropriate. If the Due Date is set and the date has passed then the colour of the task row changes. This date will also be used to show the span of a task in the [[calendar-view|Calendar]] and [[gantt-view|Gantt]] Views.\\ See also: [[user-interface-fonts-colours-prefs|Font & Colour Preferences]],​ [[task-calcs-prefs|Attribute Calculation Preferences]]. | Field | +| Due Date           | Due            | Specifies a date by which a task should or must be completed. This date will also be used to show the span of a task in the [[calendar-view|Calendar]] and [[gantt-view|Gantt]] Views.\\ See also: [[user-interface-fonts-colours-prefs|Font & Colour Preferences]],​ [[task-calcs-prefs|Attribute Calculation Preferences]]. | Field | 
-| Due Time           ​| ​               ​| Some tasks must be completed by a specific time. If this time is not set, it defaults to the end of the day ie. 11:59PM. | Field |+| Due Time           ​| ​(follows date) | Some tasks must be completed by a specific time of day. If this time is not set, it defaults to the end of the day ie. 11:59PM. | Field |
 | External ID        | Ext.ID ​        | An External ID can be set to refer to a bug tracking system, customer ID, customer service ticket, or any other application. This attribute is ideal for use is with [[user-defined-tools|User-Defined Tools]] to open the external app for the currently selected task. | Field | | External ID        | Ext.ID ​        | An External ID can be set to refer to a bug tracking system, customer ID, customer service ticket, or any other application. This attribute is ideal for use is with [[user-defined-tools|User-Defined Tools]] to open the external app for the currently selected task. | Field |
-| File Link          | {{images:​screenshots:​file-link.png}} | Multiple files can be referenced from the local/networked file system. Examples of files might include screenshots image files or documentation files. You can also paste URL into this fieldWhile an entry is selected and highlighted,​ if you replace that entry it actually does an add of the new entryThe top file link is pushed down and the new link is pushed onto the top of the stackCaution: In the [[edit-menu#edit_menu|Edit Menu]] ​under Other Task Attributes, the Set Task File Link option displays the standard open file dialog for you to associate a single file with the selected task. While more than one file link can be associated with a task, this option currently only allows one link to be assigned to that field. | Field, Drag-and-Drop or Menu +| File Link          | {{images:​screenshots:​file-link.png}} | Allows you to associate one or more local files or URLs with taskegA specification document| Field, Drag-Drop, ​[[edit-menu|Edit Menu]] | 
-| Flag               | {{images:​screenshots:​flag.png}} | An additional way to highlight an important task | Column | +| Flag               | {{images:​screenshots:​flag.png}} | An additional way to highlight an important task | Column-click, [[edit-menu|Edit Menu]]
-| Icon               | {{images:​screenshots:​icon.png}} | A single icon to help identify a particular task | Column | +| Icon               | {{images:​screenshots:​icon.png}} | A single icon to help identify a particular task | Column-click, [[edit-menu|Edit Menu]]
-| ID                 | ID             | A unique number which is assigned by the software for identification purposes. IDs are only unique within a specific tasklist. | Read-only | +| ID                 | ID             | A unique number which is assigned by the software for identification purposes. IDs are only unique within a specific tasklist. | (read-only) | 
-| Parent ID          | PID            | The ID of a task's immediate parent. | Read-only | +| Modified Date      | Last Mod.      | The date and time the task was last modified (by anyone). ​ | (read-only) ​
-| Percent Complete ​  | %              | The amount of the task effort that has been completed so far.\\ See also: [[task-calcs-prefs|Attribute Calculation Preferences]]. | Field |+| Parent ID          | PID            | The ID of a task's immediate parent. | (read-only
 +| Percent Complete ​  | %              | The amount of the task effort that has been completed so far.\\ See also: [[task-calcs-prefs|Attribute Calculation Preferences]]. | Field, [[edit-menu|Edit Menu]]|
 | Priority ​          | {{images:​screenshots:​priority.png}} | A value in the range 0-10 to indicate the relative importance of completing this task ahead of others. Where this is not appropriate the priority can be set to '<​None>'​.\\ See also: [[priority-and-risk|Priority and Risk]] | Field | | Priority ​          | {{images:​screenshots:​priority.png}} | A value in the range 0-10 to indicate the relative importance of completing this task ahead of others. Where this is not appropriate the priority can be set to '<​None>'​.\\ See also: [[priority-and-risk|Priority and Risk]] | Field |
 | Recently Modified ​ | *      | Indicates whether a given task has been modified within a user-definable time period eg. 5 hours or 2 weeks.\\ See also: [[task-calcs-prefs|Attribute Calculation Preferences]]. | Read-only | | Recently Modified ​ | *      | Indicates whether a given task has been modified within a user-definable time period eg. 5 hours or 2 weeks.\\ See also: [[task-calcs-prefs|Attribute Calculation Preferences]]. | Read-only |
-| Recurrence ​        | Recurs | The default is for every task to only be performed Once. But single ​task might be performed more than onceTo schedule a tasks to recur (occur again), a complex set of values are used. For example, a task might recur every year on March 3rd, or every other Tuesday, or on the 1st and 15th of every month. This might continue without end or there might only be a limited number of events. For example, a client's maintenance agreement might entitle them to four quarterly checkups for a period of 2 years. When the current task is completed, based on the Recurrence settings the same task might be used for future events, or a new task might be created automatically for each event. See [[[recurrence|[Recurrence]]] ​for more information on this complex concept. ​|+| Recurrence ​        | Recurs | How often and when a task repeats eg'Every second ​Tuesday ​in June'.\\ See also: [[recurrence|[Recurrence ​(Repeating) Tasks]]. | Field, Column-click,​ [[edit-menu|Edit Menu]] |
 | Remaining Time     | {{images:​screenshots:​remaining-time.png}} ​ | This a read-only (calculated) value expressing ​ how much time there remains to complete the task. See also: [[task-calcs-prefs|Attribute Calculation Preferences]] | (read-only) | | Remaining Time     | {{images:​screenshots:​remaining-time.png}} ​ | This a read-only (calculated) value expressing ​ how much time there remains to complete the task. See also: [[task-calcs-prefs|Attribute Calculation Preferences]] | (read-only) |
-| Reminder ​          | {{images:​screenshots:​reminder.png}} ​ | Indcates whether or not there is an active reminder for the task | Left-click ​on the column grid to display the [[set-task-reminder-dialog|Set Reminder Dialog]]|  +| Reminder ​          | {{images:​screenshots:​reminder.png}} ​ | Indcates whether or not there is an active reminder for the task | Column-click[[edit-menu|Edit Menu]] | 
-| Risk               | {{images:​screenshots:​risk.png}} | A value in the range 0-10 to indicate the relative '​danger'​ of undertaking this task. Where this is not appropriate the risk can be set to '<​None>'​. See also: [[priority-and-risk|Priority and Risk]] | +| Risk               | {{images:​screenshots:​risk.png}} | A value in the range 0-10 to indicate the relative '​danger'​ of undertaking this task. Where this is not appropriate the risk can be set to '<​None>'​. See also: [[priority-and-risk|Priority and Risk]] ​| Field 
-| Start Date         | Start          | The (future) date you anticipate ​beginning to work on this task if appropriate. If the Start Date is set and the date has passed then the colour of the task row changes. This date will also be used to show the span of a task in the [[calendar-view|Calendar]] and [[gantt-view|Gantt]] Views.\\ See also [[user-interface-fonts-colours-prefs|Font & Colour Preferences]],​ [[task-calcs-prefs|Attribute Calculation Preferences]]. |  +| Start Date         | Start          | The (future) date you anticipate ​starting ​work on this task. This date will also be used to show the span of a task in the [[calendar-view|Calendar]] and [[gantt-view|Gantt]] Views.\\ See also [[user-interface-fonts-colours-prefs|Font & Colour Preferences]],​ [[task-calcs-prefs|Attribute Calculation Preferences]]. | Field 
-| Start Time         | (Follows Date) | Some tasks must be started at a specific time. If this time is not set, it defaults ​to the start of the day ie. 12:00AM. | | +| Start Time         | (follows date) | Some tasks must be started at a specific time of day. If this time is not set, it is assumed ​to be the start of the day ie. 12:00AM. | Field 
-| Status ​            | Status ​        ​| ​Shows the current state of a task. eg. '​Assigned',​ 'In Progress',​ 'Need Info', '​Testing',​ '​Completed'​. ​| Via its [[attribute-concepts#​droplists|Droplist]] or by repeatedly clicking on the column field to cycle through the droplist items. | +| Status ​            | Status ​        ​| ​A single value indicating ​the current state of a task. eg. '​Assigned',​ 'In Progress',​ 'Need Info', '​Testing',​ '​Completed'​.\\ See also: [[attribute-concepts#​droplists|Droplists]]. | Field. | 
-| Tags               | Tags           ​| ​A Tag is similar ​to a Category (see above) in that the field helps to organise tasks into groups. ​Via its [[attribute-concepts#​droplists|Droplist]]|+| Tags               | Tags           ​| ​One or more words used to describe aspects of task that can be used to organise ​or [[find-tasks-dialog|Find Tasks]].\\ See also: [[attribute-concepts#​droplists|Droplists]]. | Field | 
 +| Task Title         | Title          | The name of your task.\\ This is the only **mandatory editable** attribute. | Column-click,​ [[edit-menu|Edit Menu]] | 
 +| Version ​           | Ver.           | A single value representing the version of a product the task relates to (mainly related to software). | Field |
task-attributes.1475463579.txt.gz · Last modified: 2016/10/03 02:59 by admin