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This page describes the various built-in attributes available on a given task and how they can be edited.
Some attributes can only be edited via their associated fields, some attributes can only be edited by clicking directly on the associated column, some can also be edited/modified via the Edit Menu, and some can be edited in multiple ways.
|Allocated By||By|| A single person who assigned the task.|
This could be the source of the task, a manager, or an individual responsible party.
See also: Droplists.
|Allocated To||To|| People assigned to process the task.|
This is a multi-check field where the list of available people is specific to the tasklist. Multiple values in the grid are separated by a comma.
See also: Droplists
|Category||Cat.|| One or more groups into which the task fits.|
This could be 'Personal' versus 'Work', an evaluation like 'Simple' or 'Complex', a Location or Department, or any other term to allow for filtering and sorting of tasks. Multiple values in the grid are separated by a comma. See also: Droplists
|Colour||None|| The text colour to be used for the task|
See also: Font & Colour Preferences.
|Comments||None|| Free-form text as |
Simple Text, with no formatting, or Rich Text with fonts, colours, styles, text sizing, images, tables, etc.
|Completed Date||Completed|| The date on which work on a task was completed.|
See also Completed Tasks, Completed Check Box (below)
|Completed Time||(Follows Date)||The associated time a task was complete.||Field|
|Completed Checkbox||A task is considered complete when the checkbox with the Completed Date is set in the edit area, or when the Completed Checkbox column in the grid is checked. These checkboxes are linked. Checking this box may affect the status: In Preferences > Tasks > Attribute Calculations is an option for “After completing a task, set its 'Status' to ….” and in the textbox enter a status like “Complete”. See Completed Tasks for more information on this topic.||Column-click|
|Cost||Cost||An integer or decimal value can be entered to represent the monetary cost for a task, where other fields are related to time. No currency types are associated with cost, like euros or dollars. “Local currency” is assumed.||Field|
|Created By||By||By default your computer login ID is used for this field. You can change this via the Preferences.||Read-only|
|Creation Date||Created||A time-stamp which is assigned by the software to all new tasks.||Read-only|
|Dependency|| Defines the ID of another task which must be completed before 'this' task can be marked as complete.|
See also: Task Dependencies.
|Field, Gantt View|
|Due Date||Due|| Specifies a date by which a task should or must be completed if appropriate. If the Due Date is set and the date has passed then the colour of the task row changes. This date will also be used to show the span of a task in the Calendar and Gantt Views.|
See also: Font & Colour Preferences, Attribute Calculation Preferences.
|Due Time||Some tasks must be completed by a specific time. If this time is not set, it defaults to the end of the day ie. 11:59PM.||Field|
|External ID||Ext.ID||An External ID can be set to refer to a bug tracking system, customer ID, customer service ticket, or any other application. This attribute is ideal for use is with User-Defined Tools to open the external app for the currently selected task.||Field|
|File Link||Multiple files can be referenced from the local/networked file system. Examples of files might include screenshots image files or documentation files. You can also paste a URL into this field. While an entry is selected and highlighted, if you replace that entry it actually does an add of the new entry. The top file link is pushed down and the new link is pushed onto the top of the stack. Caution: In the Edit Menu under Other Task Attributes, the Set Task File Link option displays the standard open file dialog for you to associate a single file with the selected task. While more than one file link can be associated with a task, this option currently only allows one link to be assigned to that field.||Field, Drag-Drop, Menu|
|Flag||An additional way to highlight an important task||Column-click, Edit Menu|
|Icon||A single icon to help identify a particular task||Column-click, Edit Menu|
|ID||ID||A unique number which is assigned by the software for identification purposes. IDs are only unique within a specific tasklist.||Read-only|
|Parent ID||PID||The ID of a task's immediate parent.||Read-only|
|Percent Complete||%|| The amount of the task effort that has been completed so far.|
See also: Attribute Calculation Preferences.
|Field, Edit Menu|
|Priority|| A value in the range 0-10 to indicate the relative importance of completing this task ahead of others. Where this is not appropriate the priority can be set to '<None>'.|
See also: Priority and Risk
|Recently Modified||*|| Indicates whether a given task has been modified within a user-definable time period eg. 5 hours or 2 weeks.|
See also: Attribute Calculation Preferences.
|Recurrence||Recurs|| How often and when a task repeats eg. Every second Tuesday in June.|
See also: [Recurrence (Repeating) Tasks.
|Field, Column-click, Edit Menu|
|Remaining Time||This a read-only (calculated) value expressing how much time there remains to complete the task. See also: Attribute Calculation Preferences||Read-only|
|Reminder||Indcates whether or not there is an active reminder for the task||Column-click, Edit Menu|
|Risk||A value in the range 0-10 to indicate the relative 'danger' of undertaking this task. Where this is not appropriate the risk can be set to '<None>'. See also: Priority and Risk||Field|
|Start Date||Start|| The (future) date you anticipate beginning to work on this task if appropriate. If the Start Date is set and the date has passed then the colour of the task row changes. This date will also be used to show the span of a task in the Calendar and Gantt Views.|
See also Font & Colour Preferences, Attribute Calculation Preferences.
|Start Time||(Follows Date)||Some tasks must be started at a specific time. If this time is not set, it is assumed to be the start of the day ie. 12:00AM.||Field|
|Status||Status|| Shows the current state of a task. eg. 'Assigned', 'In Progress', 'Need Info', 'Testing', 'Completed'.|
See also: Droplists.
|Tags||Tags|| A Tag is similar to a Category (see above) in that the field helps to organise tasks into groups.|