====== Task Attributes ====== This page describes the various built-in attributes available on a given task and how they can be edited. {{images:screenshots:task-attributes.png}} Some attributes can only be edited via their associated fields, some attributes can only be edited by clicking directly on the associated column, some can also be edited/modified via the [[edit-menu|Edit Menu]], and some can be edited in multiple ways. Finally, some attributes are read-only. Note: All editable attributes can be considered entirely optional, meaning that they do not require you to enter any value. ^ Name ^ Column ^ Description ^ Edit ^ | Allocated By | By | A single [[attribute-concepts#person|person]] who assigned the task.\\ This could be the source of the task, a manager, or an individual responsible party.\\ See also: [[attribute-concepts#droplists|Droplists]]. | Field | | Allocated To | To | One or more [[attribute-concepts#people|People]] assigned to carry out the task.\\ Multiple values are separated by a comma in the grid.\\ See also: [[attribute-concepts#droplists|Droplists]] | Field | | Category | Cat. | One or more groups into which the task fits.\\ eg. 'Personal', 'Work', 'Simple', 'Complex', etc. Multiple values are separated by a comma in the grid. See also: [[attribute-concepts#droplists|Droplists]] | Field | | Colour | (none) | The text colour to be used for the task\\ See also: [[user-interface-fonts-colours-prefs|Font & Colour Preferences.]] | Field | | [[task-comments|Comments]] | (none) | Free-form text as [[simple-text-comments|Simple Text]], with no formatting, or [[rich-text-comments|Rich Text]] with fonts, colours, styles, text sizing, images, tables, etc.| Field | | Completed Date | Completed | The date on which work on a task was completed.\\ See also [[completed-tasks|Completed Tasks]], Completed Check Box (below) | Field | | Completed Time | (follows Date) | The associated time that a task was complete. | Field | | Completed Checkbox | {{images:screenshots:checkbox.png}} | Provides the simplest way to mark a task as completed. See also: [[completed-tasks|Completed Tasks]], Completed Date (above). | Column-click | | Cost | Cost | A value representing the monetary cost of undertaking a task. No explicit currency types are associated with this attribute, 'Local currency' is assumed. | Field | | Created By | By | By default your computer login ID is used for this field. You can change this value in the [[task-defaults-prefs|Preferences]]. | (read-only) | | Creation Date | Created | A time-stamp which is assigned by the software to all new tasks. | Read-only | | Dependency | {{images:screenshots:dependency.png}} | Defines the ID of another task which must be completed before 'this' task can be marked as complete.\\ See also: [[dependencies|Task Dependencies]], [[completed-tasks|Setting a Task as Complete]]. | Field, [[gantt-view|Gantt Chart View]] | | Due Date | Due | Specifies a date by which a task should or must be completed. This date will also be used to show the span of a task in the [[calendar-view|Calendar]] and [[gantt-view|Gantt]] Views.\\ See also: [[user-interface-fonts-colours-prefs|Font & Colour Preferences]], [[task-calcs-prefs|Attribute Calculation Preferences]]. | Field | | Due Time | (follows date) | Some tasks must be completed by a specific time of day. If this time is not set, it defaults to the end of the day ie. 11:59PM. | Field | | External ID | Ext.ID | An External ID can be set to refer to a bug tracking system, customer ID, customer service ticket, or any other application. This attribute is ideal for use is with [[user-defined-tools|User-Defined Tools]] to open the external app for the currently selected task. | Field | | File Link | {{images:screenshots:file-link.png}} | Allows you to associate one or more local files or URLs with a task. eg. A specification document. | Field, Drag-Drop, [[edit-menu|Edit Menu]] | | Flag | {{images:screenshots:flag.png}} | An additional way to highlight an important task | Column-click, [[edit-menu|Edit Menu]]| | Icon | {{images:screenshots:icon.png}} | A single icon to help identify a particular task | Column-click, [[edit-menu|Edit Menu]]| | ID | ID | A unique number which is assigned by the software for identification purposes. IDs are only unique within a specific tasklist. | (read-only) | | Modified Date | Last Mod. | The date and time the task was last modified (by anyone). | (read-only) | | Parent ID | PID | The ID of a task's immediate parent. | (read-only) | | Percent Complete | % | The amount of the task effort that has been completed so far.\\ See also: [[task-calcs-prefs|Attribute Calculation Preferences]]. | Field, [[edit-menu|Edit Menu]]| | Priority | {{images:screenshots:priority.png}} | A value in the range 0-10 to indicate the relative importance of completing this task ahead of others. Where this is not appropriate the priority can be set to ''.\\ See also: [[priority-and-risk|Priority and Risk]] | Field | | Recently Modified | * | Indicates whether a given task has been modified within a user-definable time period eg. 5 hours or 2 weeks.\\ See also: [[task-calcs-prefs|Attribute Calculation Preferences]]. | Read-only | | Recurrence | Recurs | How often and when a task repeats eg. 'Every second Tuesday in June'.\\ See also: [[recurrence|[Recurrence (Repeating) Tasks]]. | Field, Column-click, [[edit-menu|Edit Menu]] | | Remaining Time | {{images:screenshots:remaining-time.png}} | This a read-only (calculated) value expressing how much time there remains to complete the task. See also: [[task-calcs-prefs|Attribute Calculation Preferences]] | (read-only) | | Reminder | {{images:screenshots:reminder.png}} | Indcates whether or not there is an active reminder for the task | Column-click, [[edit-menu|Edit Menu]] | | Risk | {{images:screenshots:risk.png}} | A value in the range 0-10 to indicate the relative 'danger' of undertaking this task. Where this is not appropriate the risk can be set to ''. See also: [[priority-and-risk|Priority and Risk]] | Field | | Start Date | Start | The (future) date you anticipate starting work on this task. This date will also be used to show the span of a task in the [[calendar-view|Calendar]] and [[gantt-view|Gantt]] Views.\\ See also [[user-interface-fonts-colours-prefs|Font & Colour Preferences]], [[task-calcs-prefs|Attribute Calculation Preferences]]. | Field | | Start Time | (follows date) | Some tasks must be started at a specific time of day. If this time is not set, it is assumed to be the start of the day ie. 12:00AM. | Field | | Status | Status | A single value indicating the current state of a task. eg. 'Assigned', 'In Progress', 'Need Info', 'Testing', 'Completed'.\\ See also: [[attribute-concepts#droplists|Droplists]]. | Field. | | Tags | Tags | One or more words used to describe aspects of a task that can be used to organise or [[find-tasks-dialog|Find Tasks]].\\ See also: [[attribute-concepts#droplists|Droplists]]. | Field | | Task Title | Title | The name of your task.\\ This is the only **mandatory editable** attribute. | Column-click, [[edit-menu|Edit Menu]] | | Version | Ver. | A single value representing the version of a product the task relates to (mainly related to software). | Field |